Typically located at the bottom of the Outlook window, the quick access bar shows-depending on selected settings-either button names (left image) or icons (right image) associated with feature names.Ĭhange what appears on the quick access bar The bar is in addition to the standard tabs and ribbons that provide you with an assortment of tools and options to help you use and manage Outlook. And it's an easy way for you to move among the top Outlook features-Mail, Calendar, People, and Tasks. The quick access bar is an important part of your Outlook experience. Note: If you want to add another email account later, when you're ready choose File > Add Account to start Auto Account Setup. If you don’t have that info, your email provider can give you the details.
That’s usually enough, but if automatic setup fails, Outlook will ask for a few more pieces of information, such as your mail server name. You’ll be asked for your name, email address, and a password. If you didn’t, the Auto Account Setup will start the first time you start Outlook and walk you through the process. Setup is automatic if you used an earlier version of Outlook on the same computer. After that, you’ll be ready to start receiving and sending email, use the calendar, create contacts, and work with Outlook tasks. Your first action is to set up your Outlook account. Let’s take a quick walk-through of some basic tasks. From there you can start working with emails, turning them into tasks or appointments, and storing information about the people you interact with in your contacts so that you never have to remember an email address or a phone number. That organization starts with your email account. If the reading pane is turned off (or narrow), the In Folder field is in the view, so you can see which folder the task is stored in.Outlook organizes your emails, calendars, contacts, tasks, and to-do lists, all in one place. When you create a new task using Click here to add a new Task in the To-Do List, the task is not stored in the To-Do folder, it's added to the default Tasks folder. Like Search folders and Advanced Find, it displays items from all folders in the profile, in this case, all of your Tasks and Flagged items. The To-Do List doesn't actually store the tasks or flagged items. With SharePoint tasks, multiple mailboxes, multiple task folders to sort tasks, and flagged emails, reviewing all tasks would take longer than it should if the To-Do List didn't show everything together. Without this list, users would need to check each tasks folder in their profile.
TASKS IN OUTLOOK PLUS
The To-Do List is basically a search folder that contains all of the flagged items plus Tasks, allowing users to see an aggregate list of all tasks that need to be done. It's an Outlook item that is stored in a Tasks Folder.Ī To-Do is any Outlook item that is flagged for follow-up, usually flagged email, as well as all of the tasks in the Task folders in the profile. It's my experience that when one person is confused by a feature, others are too… which leads us to today's tip.Ī Task is. The users were confused about the differences between the two and didn't understand where the Tasks were stored. I had a couple of questions about the To-Do List and Task List recently. This article was originally written in 2012, long before Microsoft created the new To-Do app, which is a new interface to Outlook Tasks. Please note that this page refers to the To-Do List at the top of the Tasks module in Outlook desktop.
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